Job Opportunity

Title: Financial Administrator

Company: South African International Maritime Institute (SAIMI)


Head office at Nelson Mandela University,
Ocean Sciences Campus, Summerstrand, Gqeberha

Status: Short Term Contract

Core Purpose of Job:
To provide expertise and support in ensuring standards of excellence through effective and efficient
grants financial management and accountability. Oversee all financial and budgeting elements of SAIMI, ensuring that projects comply with Grant Funders regulations, requirements, and contractual obligations. Preparation of Funders” and management reports.


  1. Financial Management
     Provide overall technical and administrative support in the areas of financial management and grants management for SAIMI.
     Ensure that all financial and grants management and reporting are compliant with Funders”
    grant and financial management regulations.
     Conduct Quarterly review and analyses of grants financial reporting.
     Provide feedback and analysis to management on areas with significant over- or under spending and/or any other risk areas.
     Ensure appropriate grant financial monitoring frameworks are in place and operating
     Liaise with Funders to ensure timely reimbursement of funds.
     Planning, budgeting, forecasting, and year end closing processes.
     Provide expert consultation regarding the implementation of cost allocation at project/grant
     Proactively identify and escalate grant financial and/or operational management issues in
    coordination with the Director: Operations.
     Management of contracts and compliance with all contractual obligations.
     Participate in due diligence reviews of projects and proposals.
     Conduct monitoring and evaluation of projects and proposals.
     Keep the grant files updated with budgets, grant contracts and agreements.
     Provide input to the Financial Sustainability of SAIMI.
     Participate in grants audit preparation and provide required information.
     Ensure follow up actions and implementation of audit recommendations and address audit
  2. Office Management
     Supervise activities of the Financial Administrative Assistants.
     Administration of Employee contracts.
     Internal control systems – Assist in the development and maintenance of SAIMI financial
    Standard Operating Procedures and Systems.
     Ensure compliance with financial policies and procedures
     Implementation and maintenance of the Pastel system.
     Accurate and efficient record keeping of SAIMI financial information and documentation.
     Ensure journals, and invoice and receipt requisitions are properly prepared and checked for
    submission for authorization.
     Prepare financial information and audit packs for projects.
     Maintain financial authorization procedures and limits in compliance with NMU and SAIMI
    Finance policies.
     Assist with the preparation of monthly, management reports for programmes.
     Maintain records of expenditure approved.
     Prepare monthly/quarterly/annual financial reports for approval by Director Operations.

 Bachelor’s degree in Finance, Business Management, Business Administration, or Accounting.
• Minimum 3-5 years’ experience in a similar role.
 Experience managing large grant portfolio – a minimum of 3 years demonstrated experience in
grants management e.g. National Skills Fund (NSF).
• Experience in managing financials, budget, and relevant regulations.
• Experience in using Integrated Tertiary Software System (ITS)

Additional information:
Applications must consist of a covering letter in which applicants state their experience and competence in performing the above key functions, together with a recent CV. Please submit applications electronically to

Interviews will be conducted online via MS Teams or Zoom.

SAIMI would like to thank all applicants, however only those who are short listed for an interview will be contacted.

Closing date for applications: 12 April 2022

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